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Compliance Officer Toolkit

This page has templates and guidelines that will be useful to you and your team and for your use in advising ministry leaders as they plan their own ministry to conform with the Safe Environment Program.

On this page you will see the list of sections containing documents that you can download. In the center will find the navigation aids. Some documents will be downloaded as MSWord files. These are documents that are intended for your adaptation for the parish or school. Other documents are in PDF format.   

We hope you will find the Compliance Officer Toolbox a useful repository. Whereas the Resources and Support Page is intended to be a comprehensive site with a wide range of information for various personnel, this is intended to be a quick reference shelf for compliance officers. As you gain experience with it, please make suggestions for how we might enhance its usefulness.

 






Audit

^ Up 


Audit worksheets

Audit Instructions

Audit Forms, Parishes

Audit Forms, Schools

Audit Instructions, Parish

Audit Instructions, School

Cover Letter, Pastor

Cover Letter, Principal

Education, Planned Sessions

Education Log

Plan for Compliance

 

Audit Videos

Audit Tutorial


 

Audit Visits

Preparing for an on-site audit 

Questions You Must Be Able to Answer 

 

^ Up 


Compliance Plan Template

Plan for Compliance

Guidelines for annual review of the compliance plan

 

^ Up 


Criminal History Checks

 Visit the Human Resources web page for the Diocese of Tucson to get the latest documentation.

^ Up 


Education of Children and Youth

Refusal of permission form

Personal Safety Curriculum for Children and Youth

Personal Safety Curriculum in Spanish

 

^ Up 


Education of Parents

Maintaining a Safe Environment 

Maintaining a Safe Environment (Spanish) 

About the Personal Safety Curriculum 

About the Personal Safety Curriculum (Spanish) 

Dangers on the Internet 

Dangers on the Internet (Spanish) 

 

 

^ Up 


Educational Resources

 

 

^ Up 


Guidelines

Child care, guidelines and forms 

Child care Accident Report 

Child care CHECK-IN form 

Child care during Mass 

Child care registration

Home-based Religious Education

Home-Based Religious education 

Homeless shelter programs

Diocese of Tucson Guidelines

Project Hospitality Policy & Procedures

Internet and Electronic Communication 

Guidelines for Pastoral Use of Technology

Response to sexting cyber-bullying 

Outings with children and youth (plus associated forms) 

Guidelines for organizing an outing 

H&E Information form

Pautas para la supervicion de menores de edad 

Trip permission form 

Auto Liability Incident Report 

Driver Information Form

General Liability Incident Form 

Property Incident Report 

Checklist, trip off parish property

 

 

^ Up 


Initial Orientation

The Mandatory Reporting Law of the State of Arizona 

La ley de denuncia obligatoria del estado de Arizona 

Prevention of and Response to Sexual Misconduct, Summary Statement

 

 

^ Up 


Ministry to Vulnerable Adults

Model SOP For Eucharistic Ministers to the Homebound

Resources for Prevention of Elder Abuse 

 

 

^ Up 


Policy and Protocol

Guidelines, Sexual Misconduct, Amended 2015

Protocol-for-Screening-and-Education-of-New-Priests-and-Deacons

Packet for Deacons New to the Diocese 

Schools, Law Enforcement Access

 

 

^ Up 


Record Keeping

Personnel Spreadsheet – Word

Personnel Spreadsheet – Excel 

Education Log

Sign-in Sheet 

 

 

^ Up 


Reporting Suspicion of Abuse

Child Abuse Report Form

Response to Signs of Abuse (Section VII of the Compliance Plan) 

Model SOP for Reporting Potential Abuse 

 

 

^ Up 


Standing Operating Procedures (SOPs)

Writing an SOP

General Elements of an SOP 

Common Elements of an SOP for Religious Education

SOP for Coaches 

SOP for Youth Coaches

Model SOP for Religious Education

Model SOP for Whole Parish

Model SOP for the Establishment of a New Ministry 

Model SOP for Reporting Potential Abuse 

Model SOP for Eucharistic Ministers to the Homebound 

Model SOP for Fiesta Volunteers 

Model SOP for Ushers 

Model SOP for St. Vincent de Paul Conference 

 

 

^ Up 


Volunteers, Classification and Management

Summary statements on LRVs

Guidelines for screening, parish

  Guidelines for screening, school

Community Service Volunteers Compliance Plan template

  Knights of Columbus and the SEP

 

^ Up 


Youth Ministry

Youth Code of Conduct

Youth working with younger children  Word 2003 / Word 2007

Young adults in youth groups

Youth ministry adult code of conduct, general SOP 

Checklist for a trip off parish property

Driver Information Form 

General SOP for Youth Ministry.

Estandar de Procedimiento (SOP) para Ministerio Juvenile

 

^ Up 

 

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Compliance Officer Toolkit

Circle of Grace is the children’s education component of the Diocese of Tucson’s Safe Environment training. It serves the dual purpose of educating and informing children and youth about the value of positive relationships with God and others.

Through Circle of Grace, adults assist children and youth to recognize that each of us lives within a Circle of Grace that holds our very essence in body, mind, heart, soul, and sexuality. Children and youth are taught to identify and maintain appropriate physical, emotional, spiritual and sexual boundaries; recognize when boundary violations are about to occur; and demonstrate how to take action when boundaries are threatened or violated.

 

 

 

 

 

https://vimeo.com/archomaha

Circle of Grace

from Archdiocese of Omaha

Here goes some introductory text on what the tool kit is. How to navigate the various sections. And what the various sections are.

 





Audit

Audit Visits

Compliance Plan Template

Criminal History Checks

Education of Children and Youth

Education of Parents

Educational Resources

Guidelines

Initial Orientation

Ministry to Vulnerable Adults

Policy and Protocol

Record Keeping

Reporting Suspicion of Abuse

Standing Operating Procedures (SOPs)

Volunteers, Classification and Management

Youth Ministry


Audit

^ Up 


Audit worksheets

Audit Instructions

Audit Forms, Parishes

Audit Forms, Schools

Audit Instructions, Parish

Audit Instructions, School

Cover Letter, Pastor

Cover Letter, Principal

Education, Planned Sessions

Education Log

Plan for Compliance

 

Audit Videos

Audit Tutorial


 

Audit Visits

Preparing for an on-site audit 

Questions You Must Be Able to Answer 

 

^ Up 


Compliance Plan Template

Plan for Compliance

Guidelines for annual review of the compliance plan

 

^ Up 


Criminal History Checks

 Visit the Human Resources web page for the Diocese of Tucson to get the latest documentation.

^ Up 


Education of Children and Youth

Refusal of permission form

Personal Safety Curriculum for Children and Youth

Personal Safety Curriculum in Spanish

 

^ Up 


Education of Parents

Maintaining a Safe Environment 

Maintaining a Safe Environment (Spanish) 

About the Personal Safety Curriculum 

About the Personal Safety Curriculum (Spanish) 

Dangers on the Internet 

Dangers on the Internet (Spanish) 

 

 

^ Up 


Educational Resources

 

 

^ Up 


Guidelines

Child care, guidelines and forms 

Child care Accident Report 

Child care CHECK-IN form 

Child care during Mass 

Child care registration

Home-based Religious Education

Home-Based Religious education 

Homeless shelter programs

Diocese of Tucson Guidelines

Project Hospitality Policy & Procedures

Internet and Electronic Communication 

Guidelines for Pastoral Use of Technology

Response to sexting cyber-bullying 

Outings with children and youth (plus associated forms) 

Guidelines for organizing an outing 

H&E Information form

Pautas para la supervicion de menores de edad 

Trip permission form 

Auto Liability Incident Report 

Driver Information Form

General Liability Incident Form 

Property Incident Report 

Checklist, trip off parish property

 

 

^ Up 


Initial Orientation

The Mandatory Reporting Law of the State of Arizona 

La ley de denuncia obligatoria del estado de Arizona 

Prevention of and Response to Sexual Misconduct, Summary Statement

 

 

^ Up 


Ministry to Vulnerable Adults

Model SOP For Eucharistic Ministers to the Homebound

Resources for Prevention of Elder Abuse 

 

 

^ Up 


Policy and Protocol

Guidelines, Sexual Misconduct, Amended 2015

Protocol-for-Screening-and-Education-of-New-Priests-and-Deacons

Packet for Deacons New to the Diocese 

Schools, Law Enforcement Access

 

 

^ Up 


Record Keeping

Personnel Spreadsheet – Word

Personnel Spreadsheet – Excel 

Education Log

Sign-in Sheet 

 

 

^ Up 


Reporting Suspicion of Abuse

Child Abuse Report Form

Response to Signs of Abuse (Section VII of the Compliance Plan) 

Model SOP for Reporting Potential Abuse 

 

 

^ Up 


Standing Operating Procedures (SOPs)

Writing an SOP

General Elements of an SOP 

Common Elements of an SOP for Religious Education

SOP for Coaches 

SOP for Youth Coaches

Model SOP for Religious Education

Model SOP for Whole Parish

Model SOP for the Establishment of a New Ministry 

Model SOP for Reporting Potential Abuse 

Model SOP for Eucharistic Ministers to the Homebound 

Model SOP for Fiesta Volunteers 

Model SOP for Ushers 

Model SOP for St. Vincent de Paul Conference 

 

 

^ Up 


Volunteers, Classification and Management

Summary statements on LRVs

Guidelines for screening, parish

  Guidelines for screening, school

Community Service Volunteers Compliance Plan template

  Knights of Columbus and the SEP

 

^ Up 


Youth Ministry

Youth Code of Conduct

Youth working with younger children  Word 2003 / Word 2007

Young adults in youth groups

Youth ministry adult code of conduct, general SOP 

Checklist for a trip off parish property

Driver Information Form 

General SOP for Youth Ministry.

Estandar de Procedimiento (SOP) para Ministerio Juvenile

 

^ Up